Operational Considerations for SMA vs. Fund

The point is not that one structure is universally better. The point is that SMA vs. fund is an operational question with tax consequences, not a philosophical choice. Get the analysis wrong and you either overpay for features you do not need (SMA at ~1% annually when a passive ETF charges 0.18%) or forfeit valuable customization (accepting embedded gains when you could harvest losses directly).

Direct Ownership vs. Pooled Structure (The Core Trade-off)

Separately managed accounts (SMAs) give you direct ownership of individual securities. Your name appears on each bond. You can sell specific lots, customize holdings, and manage taxes at the security level.

Funds (mutual funds and ETFs) pool investor capital. You own shares of the pool, not the underlying bonds. The fund manager makes all trading decisions. You cannot tell the manager to sell your specific lot of a Treasury with an embedded loss.

Why this matters: The same $500,000 in fixed income can generate $15,000 or $50,000 in taxable income depending on structure and tax management. That is not hyperbole. It is arithmetic.

Cost Comparison (The Numbers)

SMA pricing has compressed, but remains meaningfully higher than passive alternatives:

Typical fee structure (2024 data):

• SMA management: ~1% annually for accounts under $1 million
• Active ETF: 0.69% average expense ratio
• Passive bond ETF: 0.18% average expense ratio

The gap narrows at higher asset levels. Many SMA providers drop to 0.50-0.75% for accounts above $1 million and 0.30-0.50% above $5 million. At $10 million+, SMA fees can match or undercut active mutual fund expenses.

Minimum investment requirements:

• Most bond SMAs: $50,000-$100,000 minimum
• Some municipal SMAs: $250,000+ (due to odd-lot pricing in muni markets)
• ETFs: No minimum (buy a single share)
• Mutual funds: Often $1,000-$3,000 minimums

The test: At your asset level, what is the annual dollar cost difference? For a $200,000 allocation, the spread between a 1% SMA and a 0.18% ETF is $1,640 per year. Over 10 years at 5% returns, that compounds to roughly $20,000 in foregone growth. The tax efficiency must overcome that hurdle.

Tax-Loss Harvesting (Why SMAs Win Here)

This is where SMAs earn their fees for taxable accounts.

SMA tax management in practice: Rising rates in 2022 left most bond portfolios with embedded losses. In an SMA, you could sell individual bonds at losses, immediately reinvest in similar (but not substantially identical) securities, and book capital losses while maintaining nearly identical exposure.

Fund limitations: When rates rose in 2022, bond fund investors could not harvest losses on individual holdings. They could only sell fund shares, crystallizing whatever the aggregate net gain or loss happened to be at the time.

Setup: A portfolio holds $300,000 in investment-grade corporate bonds purchased in early 2022. Event: After the Fed hikes, portfolio value falls to $270,000. Individual bonds show varying gains and losses. SMA result: Harvest $35,000 in realized losses from specific lots while reinvesting proceeds. Net exposure unchanged. Tax benefit: $35,000 x 37% = $12,950 for a top-bracket investor. Fund result: Cannot harvest security-level losses. Either hold through (no tax benefit) or sell entire position (potentially triggering gains in other lots).

The durable lesson: Tax-loss harvesting works only with direct security ownership. In high-volatility environments (2020, 2022, 2023), active tax management in SMAs has generated 1-2%+ annualized after-tax alpha (Chaudhuri and Burnham, 2020). Source: Journal of Wealth Management research on direct indexing tax alpha.

Customization and Exclusions (The ESG Question)

SMAs allow holding-level customization that funds cannot replicate:

What you can customize in an SMA:

• Exclude specific issuers (no tobacco, no for-profit prisons, no fossil fuel producers)
• Exclude specific sectors entirely
• Set credit quality floors (nothing below A-, for example)
• Match duration to specific liability dates
• Exclude bonds maturing after a target date (for cash flow matching)

What you cannot do in a fund:

• Remove an issuer you dislike
• Sell a specific bond to harvest a loss
• Tailor duration to your personal liability profile

Why this matters: ESG constraints applied clumsily add tracking error. A fund with broad exclusions may systematically deviate from benchmarks by 50-100 bps in ways you do not intend. An SMA lets you exclude specific names while maintaining sector weights.

Practical checklist for customization needs:

• Do you have specific issuer exclusions (not just sector tilts)?
• Do you require exact maturity dates for cash flow matching?
• Are you willing to pay 0.30-0.50% extra for these capabilities?

Transparency and Reporting (What You Can See)

SMA reporting is granular. Fund reporting is aggregated.

SMA transparency:

• Daily position-level visibility (you can pull a list of every bond you own)
• Lot-level cost basis for each holding
• Real-time tax lot tracking
• Custom reporting on sector, credit, duration exposure

Fund transparency:

• Monthly or quarterly portfolio disclosure (60-day delay for many active funds)
• Aggregate cost basis at the fund level
• Limited visibility into security-level decisions

The operational reality: If you cannot explain your exposure to your client or investment committee in real time, you have an SMA problem. Funds work for retail investors who check quarterly. Institutions and high-net-worth clients increasingly demand daily transparency.

Liquidity and Trading (The Operational Friction)

Funds trade with mutual fund or ETF liquidity. SMAs trade with individual bond liquidity.

Fund liquidity:

• ETFs trade intraday on exchanges
• Mutual funds trade at NAV once daily
• No minimum trade size
• No bid-ask spread for mutual funds (ETFs have spreads)

SMA liquidity:

• Individual bonds trade over-the-counter with dealer quotes
• Odd lots (under $100,000 face for corporates, under $250,000 for munis) often trade at inferior prices
• May take hours or days to execute large orders without market impact

The test: Can you raise 20% of portfolio value in one day without meaningful price impact? For a $500,000 SMA heavy in municipal bonds, the honest answer may be no. For an equivalent ETF position, the answer is almost certainly yes.

When to Choose Each Structure

Choose an SMA when:

• Taxable account with $500,000+ in fixed income
• Strong customization requirements (issuer exclusions, exact maturity matching)
• High marginal tax bracket (37%+ federal) where tax-loss harvesting adds significant value
• Need for daily position transparency
• Long time horizon (5+ years to amortize higher setup costs)

Choose a fund when:

• Tax-advantaged account (IRA, 401(k)) where tax-loss harvesting provides no benefit
• Fixed income allocation under $250,000
• No specific customization requirements
• Need for intraday liquidity
• Prefer simplicity over optimization

Industry trend (2024): SMA assets reached $3.9 trillion with projected 15%+ growth in 2025-2026, driven by direct indexing platforms bringing SMA-like capabilities to lower asset levels (Hartford Funds SMA Research, 2024). The $50,000 minimums are dropping to $25,000 at some platforms, narrowing the gap.

Operational Checklist for SMA Selection

Essential (verify before opening):

• Fee structure at your asset level (not advertised rate for larger accounts)
• Minimum account size and minimum position size per security
• Tax-loss harvesting frequency (monthly? quarterly? only on request?)
• Reporting capabilities and delivery format

High-impact (differentiate managers):

• Odd-lot trading policy (do they accept $25,000 muni lots?)
• Rebalancing methodology and drift tolerance
• Transition management for existing portfolios with embedded gains

The point is not to pick the "better" structure. The point is to match the structure to your specific tax situation, customization needs, and asset level. A $2 million taxable account with ESG exclusions is an SMA candidate. A $150,000 IRA is not.

Cross-references: Monitoring Counterparty Risk in Derivatives, Reporting Standards for Fixed Income Clients, Managing Liquidity Buckets

Last updated: December 2024. SMA minimums and fee structures vary by provider; verify current terms before account opening.